Managed back office for contractors

Plug the cash leak
between the field & the office.

Change orders. Follow-ups. Estimates. Client emails. The small operational tasks that quietly drain time and revenue from growing contractors. Hand them off to Back Ops.

Get Started $499/mo. Month-to-month.

How it works

We take your input

A site photo. Client text. Voice memo. An estimate you need cleaned up before tomorrow morning. Just text or email it to us.

If it's easier, send us your input in Portuguese or Spanish. We'll process your notes and return polished documents in English for your clients.

We build the output

A trained operator turns your raw input into clean documents. Estimates. Proposals. Change orders. Client emails. Your to-do list. Professional, consistent, fast.

You approve and send

We organize your deliverables by project and trade so you can quickly review estimates, emails, change orders, and follow-ups from a single dashboard.

Edit what needs attention, approve what's ready, and move the business forward in minutes.

What changes

Revenue

Change orders get written instead of absorbed. Scope creep gets caught before it costs you.

Speed

Client emails go out the same day. Estimates arrive before the homeowner calls someone else.

Documentation

Every job has a paper trail. Decisions logged. Communication archived. Nothing he-said-she-said.

Your time

You stop doing admin at 10pm. The back office runs during business hours, handled by someone whose only job is your paperwork.

Results

"First week, they caught a change order I forgot to write up on the Herrera kitchen. That alone was worth two months of the service."

Residential remodeler, 8 active projects

The real cost

Most contractors think undocumented scope changes cost them nothing. Adjust the sliders to match your business.

Count every job you work on, including small ones.

10

Rough average across all your jobs this year.

$40K

Client requests, site discoveries, material changes.

3

If it happened verbally on site and nobody wrote it down that day, it probably never got documented.

40%

A typical scope change that didn't become a change order. What was it worth?

$1,500
Estimated annual revenue loss
$18,000
from undocumented scope changes alone
Total scope changes per year 30
Changes that go undocumented 12
Revenue absorbed (not billed) $18,000
That's equivalent to 4.5% of your gross revenue
For context
Back Ops costs $499/month ($5,988/year). Based on your numbers, the service would need to catch just 4 of your 12 missed change orders to pay for itself.
Beyond the money

This calculator only measures one thing: unbilled work. It doesn't capture the hours you spend on admin instead of running jobs, the projects you turn down because you're stretched thin, or the clients who walk because a follow-up came two days late. When the operational drag lifts, most contractors don't just save money. They take on better work.

Rough estimates based on your inputs. The point isn't precision; it's visibility into a cost most contractors never quantify.

See if Back Ops is a fit.

Tell us a little about your business. We'll follow up within one business day to walk through how the service works and whether it makes sense for your situation. No commitment, no sales pitch.

We reply within one business day. No spam, no auto-sequences.

Got it. We'll be in touch.

Check your email within one business day. In the meantime, if you want to get a head start, just reply to our email with whatever's on your plate right now. A photo, a voice note, a brain dump. We'll show you what we do with it.

$499/mo

Month-to-month. Cancel anytime.

See if it's a fit

Not software (no learning curve).
An actual person to help you stay on track.